A lease is a legal contract that outlines the terms and conditions under which the Kenyan government agrees to let out a property to an individual, multiple individuals, or an entity for a specified period of time. This application involves the participation of various stakeholders, including applicants, beneficiaries, advocates, and specific Ministry officials. This preparation is the final step of the process of development control applications such as change and extension of user, subdivision and amalgamation and extension of leases.
Application Steps
· Getting County approvals. It is worth noting that the latter is not currently being done on a Ardhisasa.
· Getting Land Administration approval or provisional approval for the development Control process.
· Survey amalgamation and subdivision processes. This is where they get County recommendations and final approval.
This particular application can be initiated by any member of the public the land owner.
All processes that attract a payment will have a system generated invoice or invoices as well as the accepted payment channels to be used as such you should not make any additional payments to facilitate the processing of your application.
Here is the process of Lease Preparation (Subdivision) application
1. Log in to https://ardhisasa.lands.go.ke/account/login with Ardhisasa ID or national ID number and password.
2. Navigate to the land Administration section and click view more and you’ll find the application listed under the services offered in this department. There are a number of tabs provided namely pending, ongoing, completed and rejected. All the applications that you have initiated will be listed among the tabs provided depending on the level of your application.
3. Click on the new application button on the top right-hand corner.
4. Explore the FAQs to acquire knowledge on certain details that might be of interest to you before initiating the application.
5. Enter the parcel number of the mother parcel. This is the original parcel number in the format REGISTRY/ BLOCL118/PARCEL NUMBER.
6. Enter the approval letter reference number as is featured on the land Administration approval letter for the subdivision process.
Important to read: Conversion/Replacement of Title Issued from the Closed Register on Ardhisasa
Please note that you must input the information required in the fields with an asterisk sign alongside them failure to which you not be able to successfully submit your application.
7. Attach a copy of the land Administration approval letter.
8. Review all the details you have provided in the Verify Details section and confirm their accuracy. Then, submit your application.
9. You will receive a confirmation message on a pop-up box to affirm that the application has been created successfully.
10. After submission, navigate to the Invoice tab and pay the surrender fees, which include conveyancing fees, registration fees, and stamp duty fees.
11. Surrender your current mother title documents. An invite and ticket will be automatically created by the system for you to do so. Access the My Appointments tab, choose a date and time, and confirm the appointment.
Read: Ticketing Process on Ardhisasa
Once the application reaches the Land Administration Department, it will go through various stages, including valuation, rent payments, and generating an invoice for new Grant fees.
If the application involves subdivided parcels, add beneficiary details for each parcel. Also, invite your preferred advocate to represent you and the beneficiaries in the application process.
The Advocate should switch to their Advocate account and accept representation. They will also sign the application electronically using the provided signing options.
After beneficiaries have executed the application, you will receive a notification to submit the application to the registration department for processing.
Once the application is completed, you or your Advocate will be informed about where and when to collect the registered list document and certificate of lease.
For enquiries, contact us on 0746 962239 or email [email protected] or visit Ardhi House, Off Ngong Rd: P.O. Box 30450-00100, Nairobi, Kenya.
In case of more information, keep visiting our website https://property254.co.ke/ or call us on 0726982982 or on email through [email protected].