This process involves migrating land parcels from various land registration statutes to a unitary regime under the Land Registration Act of 2012. The aim is to cancel the titles issued under the repealed statutes and replace them with titles under the new regime.
Once a parcel of land is eligible for conversion, the proprietor is given a 90-day period to raise any grievances. After this, the proprietor needs to initiate the surrender process by filling out the digitized Form LRA97. The current physical ownership document will be submitted along with the application. Once the conversion is successful, a ticket will be raised for the client to collect their converted title document.
Important to read: Ticketing Process on Ardhisasa
This process is initiated by an advocate one who is registered on the platform and has upgraded the account.
1. Log into the platform using your Ardhisasa ID or national ID number. Enter your password and click Continue. A one-time password (OTP) will be sent to the phone number registered on the platform. Enter the OTP in the designated field and click Login. You will then be directed to the dashboard.
As an advocate, you need to switch to your advocate account to proceed with the conversion process. Click on the profile icon and select the professional account that has been approved for you.
Also read: How to Upgrade your Account on Ardhisasa
2. Navigate to the land registration section on the platform. Click on View More to explore the services offered in this department.
3. Under the land registration department, you will find the applications page. You will see five tabs: pending, ongoing, completed, rejected, and cancelled. These tabs display the status of your applications.
4. To initiate a replacement of title application, click on the New Application tab. Before proceeding, it is recommended to review the Frequently Asked Questions (FAQs) provided on the page to familiarize yourself with the terminology used. Once ready, click Next to proceed.
5. In the Proprietorship Details section, enter the old and new parcel numbers in the specified format. The new parcel number can be confirmed from the gazette notice. Choose the appropriate ownership type (e.g., sole proprietorship) and provide the necessary details accordingly.
6. Select the appropriate option, either the proprietor executing on their own behalf or an attorney executing on behalf of the proprietor. If it is an attorney, select the attorney option and provide the power of attorney entry number in the specified format: registry/entry number/month of registration/year of registration. Click on the Search button to retrieve the attorney’s details.
If there is more than one attorney acting on behalf of the proprietor, you can enter the power of attorney entry number for the second attorney in the same format and click on Search to retrieve their details as well.
Read: Removal of a Deceased Joint Proprietor’s Name from the Register on ArdhiSasa
7. Enter the Ardhisasa ID of the pickup person who will collect the new title document. Once the ID is entered, the name and ID of the pickup person will be listed.
8. Provide the details of the law firm you are acting for, including name, phone number, physical address, email address, and postal address. Additional details like website and street address are optional. If applicable, you can add the law firm by its Ardhisasa ID.
9. Upload a copy of the current title by clicking on the Choose File button. If there are additional supporting documents, you can upload them as well. Once satisfied with the documents uploaded, click Next to proceed.
10. Review all the details provided in the confirmation step. If satisfied, click Submit to proceed. You will be prompted to approve the submission, and upon confirmation, a pop-up message will confirm the successful creation of the application.
11. Navigate to the applications page on the platform. You will find your application listed among others. Locate your application and click on the View button to open it. Within your application, you will find the execution section. Accept or reject whether you represent all parties involved. If you are representing all parties, click on Accept. If you do not represent one or all of the parties involved, click on Reject. The parties involved will receive a notification indicating that you are not representing them and will have the option to select or add another advocate.
12. Append signatures as the advocate. There are several options for appending a signature.
13. Once you have appended your signature, click on the Save button to submit the application. Upon submission, the system will automatically create a ticket and an invite for you.
Surrender the title, by providing your current title. Navigate to the My Appointments tab on the left panel of your screen. Locate the invite that has been created and click on View. You will be able to book an appointment on the calendar displayed on the right. Select the date and time you wish to surrender the title, and then click on the Submit button. A pop-up box will appear asking you to confirm the appointment. The invitation will transition to the Upcoming Appointments tab. Click on View to generate a gate pass, which you will present at the gate when surrendering the title.
Once all parties have signed and the original title has been surrendered, the application will move to the registration department for processing and approval. You will be notified once the application has been approved. At this point, you can proceed to pick up your new title.
For enquiries, contact us on 0746 962239 or email [email protected] or visit Ardhi House, Off Ngong Rd: P.O. Box 30450-00100, Nairobi, Kenya.
In case of more information, keep visiting our website https://property254.co.ke/ or call us on 0726982982 or on email through [email protected].