The prior registration of personal representative as executor or administrator from LRA 39 is a prerequisite for this transfer process. The transfer process by personal representative to a person entitled under a will or intestacy is the process of conveying rights of a property from the administrator of the property to the beneficiaries of the property named by will of the deceased owner or a court order.
1. Visit https://ardhisasa.lands.go.ke .
2. Click on the login button and enter your Ardhisasa ID or national ID number, along with your password. You will receive a one-time password (OTP) on your registered phone number. Enter the OTP and log in to the dashboard, where you’ll find various services under the Ministry of Lands and Physical Planning.
3. To initiate the transfer process as an advocate, switch to your professional account. Click on the profile icon and select the professional account that has been approved for you.
Read: How to Upgrade your Account on Ardhisasa
4. In the dashboard, locate the land registration section and click on Transfer. Among the various transfer services, choose Transfer by Personal Representative to Persons Entitled Under a Will or Intestacy (LRA 42).
5. Upon selecting the transfer service, you will be directed to the applications page. Here, you can find tabs for pending, ongoing, completed, rejected, and cancelled applications. To initiate a new application, click on the New Application button in the top right-hand corner.
6. On the new application page, you will find frequently asked questions (FAQs) specific to the transfer by personal representative to a person entitled under a will or intestacy. Take your time to go through these FAQs, which provide information on the actors involved, requirements, payments, and necessary documents. Once you are familiar with the application details, click on Next to proceed.
7. In the proprietorship details section, enter the parcel number in the specified format. If you have the reference number for the personal representative’s registration as executor or administrator, you can enter it.
8. Enter the Ardhisasa ID of the transferor (personal representative), and click on Search. A pop-up box will appear, asking you to select the category of person executing the transfer (transferor). Choose either Transfer executing on his/her own behalf or Attorney executing on behalf of the transferor. If you select the attorney option, enter the power of attorney entry number and click Search. If the attorney is not registered, enter the administrator ID of the attorney. Save the information and review the names of the transferor and the person executing on their behalf. You can make changes if necessary.
9. Indicate whether the deceased procreator (owner of the property) was registered on the platform or not. If registered, enter the Ardhisasa of the deceased and click Search. The details will be displayed. If the deceased was not registered, enter the name and identification type (e.g., ID number) of the deceased.
10. Enter the Ardhisasa ID of the transferee and click on search. The details of the transferee will be listed on the right. If you wish to change the initial transferee, click on the remove button and enter the correct Ardhisasa id of the transferee. click next.
11. Enter either the date for grant of will or the date for grant of letters of administration. This is because if the deceased had made a will the court authority given is a grant of profit and if the decision did not make a will the authority given by the court is the grant of letters of administration. Additionally, input the date of confirmation of the will. Proceed to the next section.
12. Enter the Ardhisasa ID of the person designated to pick up the title after the transfer. Provide the details of the law firm involved in the process, either by selecting a registered law firm or manually entering the law firm details.
13. Include any additional provisions or information that may be necessary for the transfer process. Upload the required documents, such as the grant of will and certificate of confirmation, in PDF, PNG, or JPEG format. Verify the documents and proceed.
14. Review all the provided details on the confirmation page. If satisfied, submit the application. A confirmation message will appear, indicating a successful submission. Close the pop-up box.
15. The transferrer and the transferee will all get a notification on sms and on email communicating that the transfer process has been initiated. The advocate will also be notified to execute on the application with a signature and also confirm representation of some or all of the parties listed. The progress level of your application on the progress bar as is featured on the upper section of your screen.
16. Click on the pay button and you’ll be provided with the available methods for payment as well as the procedures to be used. Once the payment is made, click confirm button featured on the bottom left-hand corner. The advocate will be notified to confirm the application to represent the party listed.
17. Click on accept the application. You’ll be prompted to approve on whether you want to represent the party. Click on accept and the party involved will be notified that the advocate has accepted to represent him or her in the transfer process.
18. Enter the signature.
Read: Signing options on Ardhisasa
19. The application verification section displays the parties involved who have verified the application. When the transferee (the person receiving the land) logs in, they will navigate to the notification bell on the top right-hand corner of the screen. They should check for the notification prompting them to verify the application. An OTP prompt box will be displayed, accompanied by a Gate OTP button. Below the OTP prompt box, a disclaimer instructs the party to enter the OTP code only if they authorize the application made on their behalf by the advocate.
20. If the transferee approves the process, click on the Get OTP button. An OTP code will be sent to the phone number used during registration. The individual should then enter the exact code received into the OTP prompt box and click on the Verify button. Upon verification, a pop-up box will appear, confirming the successful verification of the OTP. click on Close to proceed.
21. Add the signature and, if satisfied, click on save. To affirm the signature, click Yes. The transferee, who is the beneficiary, completes the application by consenting to it.
Once the advocate logs in, a ticket and invite will automatically be created by the system to enable the surrender of the title. To surrender the title, navigate to the My Appointments tab on the left panel of the screen. An invite will be visible, and clicking on View will allow you to book an appointment on the calendar. Choose a date and time convenient for surrendering the title, and click on submit. A pop-up will appear to confirm the appointment, and upon clicking Yes, the invitation will move to the upcoming appointments tab. Clicking on View allows the generation of a gate pass, which must be presented at the gate during the title surrender.
Read: Ticketing options on Ardhisasa
For enquiries, contact us on 0746 962239 or email [email protected] or visit Ardhi House, Off Ngong Rd: P.O. Box 30450-00100, Nairobi, Kenya.
In case of more information, keep visiting our website https://property254.co.ke/ or call us on 0726982982 or on email through [email protected].