The subdivision application is initiated by a
licensed surveyor who must be registered on the platform.
1.
Visit https://ardhisasa.lands.go.ke.
2.
Log in to the Ardhisasa
platform using your user credentials (identification number or additional ID
and password).
3.
Enter your OTP (one-time password)
received on your registered phone number to complete the login process.
4.
Once logged in, switch to your
license surveyor account by clicking on the profile icon and selecting the
professional account approved for you.
Read: How
to upgrade your account on Ardhisasa.
5. On
the dashboard, you will find several departments listed under the Ministry of
Lands and Physical Planning.The departments
include; land
registration, land administration, physical planning survey and mapping, land valuation,
and national land commission
services.
6.
Click on the Survey and Mapping department, which is relevant to
the subdivision application process. Services offered under this
department include; new grants, subdivision, amalgamation, resurvey which
must be
conducted by a license surveyor. However, sale of plans can be
conducted by any member of the public irrespective of whether the individual
has a private account or a professional account.
Important: How to
Pay Land Rent on Ardhisasa
7.
Click on Subdivision.
8.
Under the Applications page, you will find four tabs: Pending, ongoing,
approved, and rejected.
·
Pending: Applications that require
further action from your side or involved parties.
·
Ongoing: Applications completed
but awaiting ministry officials' action.
·
Approved: Applications that have
been validated by the relevant officials.
·
Rejected: Applications that have
been rejected by the ministry officials.
7. Click
on the New Application button
to start a new subdivision application.
8. Before
proceeding, familiarize yourself with the frequently asked questions (FAQs)
regarding subdivision applications.
Requirements needed:
a)
Approval
letter reference number
b) Scheme plan (should be attached in pdf format)
c)
Calibration
certificate
d)
Raw
data document
e)
Computation
workbook (attached
in either xls or xlsx format)
f)
Beacon
certificate
g)
Survey
plan document
h)
Working
diagram
Note the specific file formats and extensions
required for each document.
9. Fill
in the survey details, including selecting the projection type and entering the
approval letter reference number.
10. Enter
the parcel number in the correct format: registry/block/parcel.
11. Provide
the date of issuance for the approval letter.
12. Fill
in the location details, including the country, sub-county, and locality where
the parcel is situated.
13. Add
any additional details if necessary.
14. Enter
the date of completion of the field survey.
15. Enter
the FR (Field Reference) number for the parcel.
·
If the parcel falls within
multiple FR numbers, add all of them.
·
The date of completion of
instrument calibration is optional.
16. Attach
the required cadastral files in the specified formats, including the approval
letter, calibration certificate, raw data document, computation workbook,
scheme plan, working diagram, survey plan polygons, beacon certificate, and
field notes.
17. Ensure
all files are uploaded correctly, following the format and extensions
specified.
18. Review
all the details you have provided in the verified details section.
19. If
everything is accurate, click on Submit to proceed.
20. The
parcel owner will receive a notification to log in and verify the application
using an OTP process.
21. Once
verified, the parcel owner will be prompted to pay the checking fee (survey
fee), which is KES 1,000.
22. The
payment can be made through available methods, and upon completion, the status
will change from Pending to Complete.
23. The
license surveyor will receive a notification after the parcel owner's
verification and payment.
For enquiries, please
visit Ardhi House, Off Ngong Rd: P.O. Box 30450-00100,
Nairobi,Kenya or email: [email protected]. The ministry can also be reached on phone: 0746
962239.
